Position Management
Position numbers are used to indicate the role of an employee within the University and define a set of attributes specific to the role. Attributes of each position include the grade, title, classifications, FT/PT status and academic rank as well as a job description, and other descriptors. Position management is the process by which departments determine how jobs are defined, how many positions are needed, and what the organizational structure should look like.
How to Manage a Position
Please collaborate with your HR Business partner prior to making modifications to the attributes of a position. This ensures that positions are correctly established and any alterations are properly recorded and processed. Effective position management reflects the University’s accurate historical account of incumbent data.
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To review existing department positions, generate the Active Positions and Incumbents Report, accessible from the Reports section of the HR Manager tab in MyColumbia.
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For information on creating and modifying Administrative Positions, refer to the TalentLink webpage.
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Reference the Mapping of University Rank Codes for position numbering structure, job codes, classified indicators, academic rank and position hierarchy.
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Review the Multiple Position Summary Chart for information on valid combinations of positions for an employee.
- Submit the Position Management Request (PMR) Form if updates cannot be made in TalentLink.
To request new position numbers or update current position numbers for Officers of Administration and Support Staff, use the job description workflow in TalentLink. Instructions are available on the TalentLink Page under Job Aids.
Below are the applicable Action/Reason codes for Position Management. Enter these on the top of the PAF form to indicate the purpose of the submission. See a complete listing of Action / Reason codes.
- PAF / HRPC
- PAF
- Action Code
- POS
- Reason Code
- JRC
- Reason
- Job Re- classification
- Description
- Reclassify a position
- PAF / HRPC
- HRPC ONLY
- Action Code
- POS
- Reason Code
- NEW
- Reason
- New Position
- Description
- Create a new position
- PAF / HRPC
- HRPC ONLY
- Action Code
- POS
- Reason Code
- STA
- Reason
- Position Status Change
- Description
- Change position status (e.g. Active to Inactive)
- PAF / HRPC
- PAF
- Action Code
- POS
- Reason Code
- TIL
- Reason
- Title Change
- Description
- Change the position title
- PAF / HRPC
- PAF
- Action Code
- POS
- Reason Code
- UPD
- Reason
- Position Data Update
- Description
- Change the position data (e.g. FT to PT)
- PAF / HRPC
- PAF
- Action Code
- POS
- Reason Code
- XFR
- Reason
- Transfer
- Description
- Move position to another department