Required Hiring Documents
The following is a list of documents required for new hires/rehires to Template-Based Hire transactions in PAC or for attaching with the PAF.
Note: The Form I-9 is completed electronically and is not attached to the hiring file.
Documents
- CV (Academic Faculty)
- Resume (Administrative Staff)
- Cover Letter (not required for academic personnel)
- Chairman’s letter (CUIMC only)
- NYS DOL Law 195 Form for Exempt Employees or for Non-Exempt Employees
- Position classification form (approved staff associate questionnaire)
- Proof of PhD (if applicable)
- Salary justification
- $0 salary justification/description
- TalentLink Documents: Application, Resume, Offer Letter, and Offer Card (for administrative transactions only)
- TalentLink Documents: Job Posting, Applicant Flow, Application & Resume (for administrative transactions only)
- Drug screening email (for casual, SSA and Joint Commission hires)
- Leave authorization
- Paid Family Leave (PFL) Waiver Form and Cover Letter (only for employee's eligible to waive PFL)
- Annualization and Periodization Calculation Form (Morningside Academic)
- SIS/SSOL (Proof of FT enrollment for Student Officers)
- NYC Safe and Sick Time Act Notice of Employee Rights (to be provided to all hires)
- Billing Compliance attestation
- Board Certification
- HIPAA
- DEA
- Delineation of privileges form
- ECFMG Certificate (Foreign medical graduates)
- Hospital application
- Hospital approval form
- Infection control certification
- License/registration
- Malpractice insurance certificate
- Medicare acknowledgement statement
- Primary source verification
- Reference letters (2)
- Offer Letter (including Short-Term Casual Offer Letter through TalentLink)
Note: Visa/Permit type Expiration Date must be the same as the supporting documents.
- EAD (NRA only)
- Passport Copy (NRA only)
- EAD Card (NRA Only)
- I-20/DS-2019/I-797/H1 & I-94 card (NRA Only)
- PR Card (for Permanent Residents)
Applies to all paid hires
- W-4
- IT-2104 (for NY residents only)
- IT-2104.1 (for non NYC/State residents only)
- IT-2104.E (for students under age 25)
- New Jersey tax forms (if applicable)
- Tax treaty forms (i.e., IRS Form 8233, if applicable)
- IRS Form 673 (if applicable)
- CU Employee Certification for Working Outside of New York State
- Transcripts (if applicable)