Stipend Payments for $0 Salary Student Officers

Beginning in January 2025, student stipends will be disbursed through People at Columbia (PAC), the University’s Payroll and HR system, rather than through SSOL. The payment schedule remains the same, with a lump sum payment at the beginning of the term.

Below are instructions on how to process the payment transactions via PAC. Those of you who have $0 salary student officers are likely already working with the payroll office or your senior business officer to get the January payments processed.

Questions:

• CUIMC: please contact Lenny Ruiz, Senior Executive Director, CUIMC Payroll Service Center, [email protected]
• Morningside: please submit a ticket to the HR Service Center or call them at 212-851-2888.

$0 Salary Student Officer Appointments for Stipend Payments 
Student Officers being paid via stipend need to be appointed via PAC in order to disburse the stipend to the student. Beginning with the spring 2025 term, stipend payments will be disbursed via PAC, rather than SSOL. 

There are three categories for appointments and payments. Instructions for each category are below: 

Student Officers currently holding a $0 salary appointment, with an end date after 12/31/2024: 

• No reappointment is necessary as they are already appointed into the spring term. 
• Payments will be processed via add comp using the STI earn code 
  • FOR THE SPRING 2025 SEMESTER ONLY: Payments for this group of students will be done via spreadsheet upload with HRPC.
    • CUIMC: Work with CUIMC payroll to complete spreadsheet for stipend payments 
    • Morningside: Work with the senior business officer for your school 
  • All combocodes used in this file must be created in advance and be active. If they are inactive at the time of upload, the STI transaction will fall into suspense and have to be cleared via cost transfer.
    • Combocodes for STI must use a 6-series account. 
  • Add comp will be added using an Add Comp Upload template. This will include: 

• Template must be submitted to central HR from your School’s Business/Dean’s Office by Friday, December 20, 2024. Your school will communicate any internal deadlines to you directly.
  • All templates received by this date will be processed on the January 3, 2025 payroll with a pay date of Tuesday, January 7, 2025. 
  • Templates received by Thursday, January 9, 2025, from your school’s Business/Dean’s Office will be processed for payment with a January 22, 2025 pay date 
  • Note: Stipends being charged to grants with a start date of January 1, 2025 or later should be submitted for the January 22, 2025 check date. Departments can pay the institution portion on the January 7th check date and pick up the grant portion on the January 22nd paycheck.

Student Officers currently holding a $0 salary appointment or those on a salaried appointment, with an end date on or before 12/31/2024: 

• Reappointment must be processed via normal reappointment process. 
• Once reappointment is submitted, follow the process instructions for the add comp template on page 1 and ensure it is submitted by the due dates outlined at the top of page 2. 

Student Officers who will be newly appointed $0 salary to receive stipend in the Spring 2025 term: 

• Follow new hire appointment process.
  • Note: for $0 salary stipend appointments, the I-9 and tax forms are not required. 
• Once the new hire is in PAC, follow the process instructions for the add comp template on page 1 and ensure it is submitted by the due dates outlined on the top of page 2.