Vacation and Personal Day Balance Collection

As we do each July, the University collects vacation and personal day balances as of July 1 for all Officers of Administration, Officers of the Libraries, and Support Staff. This information is necessary as part of the fiscal year-end financial statements and reporting requirements.

We are asking for your help with this important data collection effort. We are reaching out to a broader HR community to ensure that we reach the right person in each of the schools/departments. If you are not the person in your school/department who is responsible for maintaining vacation/personal day balances for staff, please forward this email to the appropriate contact.

In addition to the vacation/personal day balances, we ask that all departments submit current organizational charts to CUHR.

What We Ask of You

Vacation/Personal Day Balances

• If your department does not currently use TLAM, please complete the FY25 Balance Sheet for Unused Vacation and Personal Days form. Complete instructions and the balance sheet form are here.
  • The Employee Vacation Accrual report containing the preliminary list of vacation-eligible staff being surveyed for your department (Officers of Administration, Officers of the Libraries, and Support Staff) is accessible via myColumbia > Enterprise Reporting > BI Launch Pad > Folders > Public Folders > HR Folder > Employee Vacation Accrual
• If your department currently uses TLAM, the CUHR team will pull the balances directly from PAC. Please ensure that the individuals in your school/department have submitted all their time off for FY25 and that managers have approved the time, so the balances are accurate.
• All non-TLAM departments are asked to complete the Balance Sheet form, not all departments will be required to submit their completed form to CUHR. Departments are no longer required to submit the information to CUHR; however, all non-TLAM departments must retain copies of the completed balance sheet form for their own internal record and for possible auditing follow-up. 

The deadline for completing the FY25 Balance Sheet of Unused Vacation and Personal Days is Friday, July 18.

Organization Charts

We ask that all departments submit their organizational charts to CUHR by Friday, July 18th. Please send them to [email protected].

Resources and Contacts

General instructions for the vacation accrual collection and organization chart processes, and the Balance Sheet form, can be found within the HR Manager Toolkit.

If you have any questions or concerns about the vacation/personal day balance sheets, please email [email protected].

For questions about the organizational charts collection process, please reach out to [email protected].