Dear Colleagues,
The holiday season is here, and before we all dive into celebrations, I'd like to share a gentle reminder about year-end processing. With significantly earlier payroll processing dates and many offices operating with reduced staff, it's especially important this year that we receive PAFs (Personnel Action Forms) for employee terminations and retirements as early as possible. Doing so ensures a smooth off-boarding experience for our colleagues and helps us prevent avoidable overpayments.
What You Need To Do
- Please review the December mail-closing dates on the 2025-2026 Payroll Calendars and plan your submissions accordingly.
- Pay particular attention to any terminations or retirements occurring on 12/31/2025 (effective 1/1/2026), especially for employees participating in the Voluntary Retirement Plan (VRP).
- You may submit retirement PAFs now or as soon as possible ahead of the retirement effective date. A subsequent PAF can be submitted to process any vacation payout due.
- For VRP participants, remember to include the fully executed agreement with the Labor Accounting Form (LAF) to avoid delays.
- Submitting paperwork in advance ensures employees are off-boarded smoothly and not overpaid.
Questions
If you have any questions, please contact the HR Service Center online at https://columbia.service-now.com or by phone at (212) 851-2888.
Thank you for your partnership and for keeping these deadlines in focus during this busy time. Wishing you all a wonderful holiday season and the year ahead.
Best Regards,
Sheila Amato
Executive Director, HRPC
HRIS Columbia University
